SENIOR ADMINISTRATIVE OFFICER: OPERATIONAL COMMAND CENTRE & SPECIAL RESPONSE

Job Reference Number: BMA-221
Department: Operations and Law Enforcement – Command centre
Business Unit:
Industry: Admin/Office Support
Job Type: Permanent
Positions Available: 1
Salary: R390 940,15 – R474 962,57
The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the country in addition to the South African National Defence Force (SANDF) and the South African Police Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management Authority invites suitable candidates to apply for the following vacant position.
Job Description
The successful candidates will be expected to perform the following duties:

Office Operations

Responsible for general office operations and gives reports to the management.
Manages filing systems and office supplies, and keeps inventory of orders.
Maintain asset register.
Liaise with asset unit during asset verification.
Manage outgoing and ongoing assets.
Allocate equipment to officials.
Works with the Human Resources team to
update office policies and onboard new hires.
Travel and Logistics

Arrange travel itineraries, accommodations, and transportation for staff or visitors as required.
Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and audiovisual setup.
Information and Records Management

Responsible for maintaining effective systems and processes for simplified document management.
Ensuring the confidentiality and security of files and filing systems.
Budget and Financial and Management

Assist with the budget and finances of the operations of the Office and track expenditure related to the running off the Office.
Ensure that projects and functions in the Operational Command Centre & Special
Response’s office are executed on time and within budget.
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
Arranges Executive Manager: Operational Command Centre & Special Response’s extensive travel and processes travel expense reports, obtains and prepares required documentation including entry requirements, trip portfolios, advances, etc.
Obtains approvals and processes weekly checks, check requests, invoices, and timesheets, and provides Executive Manager: Operational Command Centre & Special Response seal/signature for formal documents as authorized and supported by formal written approval.
Coordinating with vendors to ensure that products are delivered on time and within budget specifications.
Preparing regular financial and administrative reports.
Arranges travel processes, including flight and hotel booking, and car rentals.
Risk & Compliance

Assist with the conceptualising of the unit’s risk register.
Assist with the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks.
Assist with the coordination and maintenance of quality risk management in line with the relevant requirements.
Assist to monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Ensure effective support in the provision of evidence to all internal and external audit requirements.
Assist with the maintenance and enforcement of all Operations Service Level Agreements to minimise business risk and ensure business continuity.
Ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation
Knowledge

The Constitution.
Boarder Management Authority Act,2020.
Good governance and Batho Pele Principles.
Internal performance evaluation and reporting.
Government decision-making processes.
Diversity Management.
Performance Management and Monitoring.
Public Service Regulations.
Government systems and structure.
Public Finance Management Act.

Job Requirements
Minimum Requirements

Grade 12
Undergraduate NQF level 6 Qualifications in National Diploma in Public Administration/Public Management/Business Administration /Business Management
Minimum of years’ experience in an Administration Environment, including supervisory
Flexibility in working hours will be required to meet demands of the role
May be required to work overtime
Valid driver’s License
The BMA is an equal opportunity employer committed to employment equity and workforce diversity. Preference may be given to suitably qualified candidates from designated groups in line with the BMA employment equity plan. The BMA reserves the right not to make an appointment to the advertised positions.

It is the applicant’s responsibility to have all foreign qualifications evaluated by South African Qualification Authority (SAQA) confirm the appropriate NQF level and to provide proof of such evaluation.
Shortlisted candidates may be subjected to an interview and technical assessment (s) which assesses the candidate’s demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the candidate’s demonstrated proficiency in the professional dimensions attached to the level of the post):
Employment suitability check will be conducted on the shortlisted candidates (credit, criminal, citizenship, employment references and qualification verifications):
Appointment will be subjected to a mandatory vetting/security clearance appropriate to the level of the position.
NB: This position is being re-advertised, and candidates who previously applied are encouraged to reapply should they still be interested in the position

Closing date: 10 November 2026